Outsourcing Perfusion Services: How It Can Benefit Your Facility

By Chris Odom, VP of Business Development and Client Services at Epic Specialty Services

Cardiac programs live and die by the reliability of their perfusion teams, yet recruiting, onboarding, and retaining Certified Clinical Perfusionists (CCPs) has never been tougher. Outsourcing to a specialized partner like Epic Cardiovascular Services gives facilities immediate access to seasoned perfusion talent without the HR headaches or fluctuating labor costs. By right‑sizing coverage, smoothing budgets, and guaranteeing expertise, we help you keep cases on the schedule and patients on the road to recovery. 

Smart Staffing That Keeps Your OR on Track

With Epic Cardiovascular Services, staffing is never guesswork. We tailor coverage to match your facility’s true volume and case complexities. This approach guarantees full coverage while incorporating built-in flexibility for paid time off (PTO) and backup support. When case volumes fluctuate, we can seamlessly supplement with PRN support to prevent any delays. That means no scrambling for extra help, no cancellations, and most importantly, no disruption to patient care.

Budget Clarity You Can Count On

In-house perfusion staffing often comes with unpredictable costs: overtime pay, weekend differentials, and on-call premiums, which can quickly strain your budget. Epic Cardiovascular Services offers a fixed-fee retainer model that eliminates these fluctuations. With this model,  you receive guaranteed coverage with a designated number of perfusionists and a defined response time, all for a consistent rate. This approach allows your finance team to plan with confidence, knowing exactly what to expect each month – eliminating any budget surprises. With cost certainty, your hospital can focus on strategic investments that enhance the delivery of care.

A Nationwide Network of Perfusion Expertise, On Demand

When a perfusionist is unavailable due to illness, injury, maternity leave, or other unexpected circumstances, many hospitals start a frantic search for state-licensed professionals. Epic Cardiovascular Services can help. We have credentialed Certified Clinical Perfusionists (CCPs) across the country, ready to quickly fill your staffing needs. With the largest roster of travel perfusionists in the industry, we can seamlessly backfill vacancies, often at a lower total cost than other travel staffing options. This allows your operating room to remain open and enables your team to focus on patient care instead of administrative tasks.  

Guaranteed Perfusionist Coverage in a Tight Labor Market

The national perfusionist shortage shows no signs of easing, and new graduates require months of proctoring before they can work independently. Epic Cardiovascular Services guarantees experienced clinicians so your cases continue uninterrupted. Whether you need two full‑time CCPs, a weekend ECMO crew, or a holiday surge team, our coverage is contractually assured. Vacations, PTO, and CME leave no longer translate into gaps in care.

Specialized Skill Sets for Complex Programs

Not every perfusionist is comfortable transitioning from adult CABG to neonatal open‑heart surgery or managing ELSO‑certified ECMO circuits. With Epic Cardiovascular Services, subspecialty expertise is always within reach. We have a dedicated team of specialists in pediatric, ECMO, VAD, and high‑risk blood management specialists who can be deployed for short‑term spikes or ongoing program needs. You get the right clinician for the right patient mix without paying to keep that expertise on payroll year‑round.

Why Facilities Choose Epic Cardiovascular Services

At Epic Cardiovascular Services, we strive to be more than just a staffing agency; we aim to be a genuine extension of your cardiovascular team. Our leadership consists of practicing clinicians who understand the pace, precision, and pressure of the OR. This insight shapes every aspect we do, from how we screen our talent to how we collaborate with hospital partners.

What truly sets us apart is our responsiveness. With a strong team of perfusion professionals and a national footprint, we act quickly when your needs change – whether that’s scaling up, shifting specialties, or covering an unexpected gap. We don’t offer cookie-cutter solutions. We offer aligned, clinically informed partnerships built to support consistent, confident patient care.

Strengthening Your Program Through Smarter Perfusion Solutions

Outsourcing perfusion services offers hospitals a strategic way to ensure uninterrupted coverage, manage costs, and adapt to evolving case volumes without compromising patient care. Access to experienced clinicians and specialized expertise allows facilities to address staffing challenges effectively while prioritizing clinical excellence. Whether facing fluctuating demand or long-term workforce shortages, a reliable outsourced model can provide the stability and flexibility modern cardiac programs require.

Looking for a more reliable, cost-effective approach to perfusion staffing? Connect with us today to explore a solution tailored to your facility’s unique needs.

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